What is my assignment?
The CSUEU contract describes assignment and reassignment in Article 17. The union contract requires that all employees have an up-to-date position description and that it accurately reflect your duties and classification. It normally describes each essential duty and the percentage of time it requires. It usually includes a description of the effort (mental or physical) required for the work.
What is the difference between a classification standard and a position description?
A classification standard is a statewide description of the type of work performed by all employees in the classification, while a position description describes the work you specifically perform. Not every duty in the classification standard must be performed. All duties in the position description should fall within the classification standard. Classification standards are available at the Chancellorís web site.
What if the position description is wrong?
Sometimes position descriptions fall out of synch with actual duties. This can be caused by "job creep" (getting more work and higher skilled work) and is especially prevalent when old jobs are not filled. It is important to have it accurate because it is used for evaluation, promotion, etc.
How do I update my position description?
First, request a current position description from Human Resources. This is a part of your official personnel file. Review it and make notes of needed changes. Then talk with your supervisor about the position description and the changes and create a new and agreed upon position description to send to Human Resources.
What about "other duties as assigned?"
Position descriptions may include this verbiage but (a) it should be a very small percentage of time (usually 5%) and (b) it refers to work of a similar nature to the other specific duties in the position description. It is a place-holder for things that occur infrequently but not an excuse for being assigned any sort of work.
What is reassignment?
Article 17 also includes a provision for reassignment. Reassignment is when you are assigned the work of a higher skill level or classification for a limited period of time. The reassignment should be in writing and can last no longer than 18 months (12 if you do not agree to an extension of the reassignment). You must be paid for the higher level work from the date you start and it is a minimum of 5% or the bottom of the higher pay range, whichever is higher.
Can I be assigned work from different classifications?
If you are reassigned, you will be performing work of a higher classification but in any case, you normally perform the work of a single classification at any one time. Sometimes, employees are asked to perform the duties of a lower skill level in the same classification and this is not a serious problem if it is a small portion of your duties. You should not, however, work in a "hybrid" (or as we call it, "Frankenstein") position with very different classification duties. This confuses evaluation pay, promotion, etc.
Do position descriptions affect workload?
For Non-Exempt employees, the percentages of time described in the position description translate to the expected number of hours for that duty in the week. 40 hours is 100% of the time. If a duty takes more time than is listed in the position description, you can go back to the supervisor and ask for the amount of time to be adjusted - with all the percentages adding up to only 100%.
For Exempt employees, the percentages of time described in the position description still describe the expected time for the task (since there is an assumption that the 40 hour work week is the norm) and also represent priorities. While work hours may vary, if a small percentage item is taking a large percentage of the time, that is a good reason to discuss work load with your supervisor.
What do I do if I am working out-of-class?
If you are working out-of-class for a limited period of time, you should seek reassignment pay under Article 17. If you are permanently working out-of-class then you should request a reclassification under Article 9. It is important to make a request for either reassignment or reclassification as soon as the work is assigned to protect your right to back pay.
Who should I contact if I need more information or help on work issues?
If you do not find the answer to your specific question, send an email to the Stewards
list and someone will contact you.
Labor Relations Representative: Brian Young (619-426-4306 work)